Privacy policy.
Effective Date: June 30, 2025
1. Introduction
Lambeth Schools Patrol (“we”, “us”, “our”) is committed to protecting the privacy and security of our website visitors and service users. This Privacy Policy outlines how we collect, use, store, and share your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website [insert website URL], you agree to the terms of this policy.
2. Who We Are
Lambeth Schools Patrol is a community-based initiative focused on safeguarding and supporting young people in the Lambeth area. Our contact details are:
Lambeth Schools Patrol
3Space International House
6 Canterbury Crescent
London SW9 7QE
Email: admin@lambethschoolspatrol.org
3. What Information We Collect
We may collect and process the following types of personal data:
Contact Information: Name, email address, phone number (e.g., if you contact us or fill out a form).
Website Usage Data: IP address, browser type, pages visited, time on site (via analytics tools).
Volunteering or Recruitment Information: CVs, application forms, references, DBS status.
Safeguarding Concerns or Reports: Where applicable, we may collect sensitive data (with explicit consent or legal requirement).
4. How We Use Your Information
We use your personal data for the following purposes:
To respond to enquiries or requests.
To process volunteer or job applications.
To ensure safeguarding procedures are followed.
To maintain and improve our website and services.
To comply with legal or regulatory obligations.
5. Legal Bases for Processing
Under the UK GDPR, we rely on the following legal bases:
Consent – where you have given us permission.
Legal obligation – to meet our safeguarding, employment, or charity obligations.
Legitimate interest – to pursue activities aligned with our community aims, provided your rights don’t override these.
6. Sharing Your Data
We will never sell your personal data. We may share information with:
Relevant authorities (e.g. police, social services) where safeguarding requires.
Partner organisations involved in the welfare of young people (with appropriate safeguards).
Service providers (e.g. website hosting, email services) who process data on our behalf under contract.
7. Data Retention
We only retain personal data for as long as necessary to fulfil the purposes it was collected for, including legal, safeguarding, and operational needs. For example:
Enquiry data: 12 months
Volunteer records: 6 years after end of service
Safeguarding records: In accordance with statutory guidance
8. Your Rights
You have rights under data protection law, including:
Right to access your personal data
Right to rectification of inaccurate data
Right to erasure (‘right to be forgotten’)
Right to restrict or object to processing
Right to data portability
Right to withdraw consent at any time
To exercise your rights, contact us at [Insert Email Address].
9. Cookies
We may use cookies and similar technologies to collect data about your use of our website. You can manage cookie preferences via your browser settings. A separate [Cookie Policy] may be provided if needed.
10. Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. Our website uses SSL encryption, and access to sensitive data is restricted to authorised personnel only.
11. External Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. Please review their privacy policies separately.
12. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Effective Date" at the top. We recommend reviewing this policy regularly to stay informed.
13. Contact Us
For questions or concerns about this policy or your data, please contact:
Data Protection Lead
Lambeth Schools Patrol
Email: admin@lambethschoolspatrol.org